Leading Construction Aggregates Supplier – Digitally Transforming Aggregate Delivery & Fleet Operations with Biztras Odoo ERP

The construction aggregates supplier digitized its delivery, fleet, and maintenance operations using Biztras’ Odoo ERP for greater efficiency and accuracy.

Highlights

A leading UAE-based supplier of construction aggregates has been serving the country’s booming infrastructure and real-estate projects for over a decade. With continuous demand from large contractors, the company manages hundreds of daily truck movements to deliver aggregates to multiple project sites using both its own fleet and third-party transporters.To improve efficiency, ensure contract fulfillment, and gain end-to-end visibility across supply chain operations, the company partnered with Biztras to implement a comprehensive Odoo ERP solution tailored for aggregates supply, transport coordination, and maintenance management.

In This Article

Challenge

  • Manual Delivery Tracking: Deliveries were tracked in Excel sheets and phone logs, making it hard to monitor dispatches, weighbridge slips, and cumulative quantities against contracts.
  • Open Contract & PO Complexity: Manual monitoring of long-term open POs and cumulative quantities led to delays and misreporting.
  • Lack of Real-Time Coordination: Operations were split between own fleet and outsourced transporters without a centralized view of truck availability, driver assignment, or delivery status.
  • Maintenance Bottlenecks: Company-owned trucks required regular servicing, tracked on paper, often leading to missed schedules and downtime.
  • Delayed Invoicing & Cost Control: Manual reconciliation of trip data, delivery notes, and customer POs slowed invoicing and made cost analysis difficult.

    • ‍

    Solutions

    1. Aggregate Delivery Management
      • Each delivery order created in Odoo against the corresponding open contract or PO.
      • Automatic tracking of cumulative quantities delivered vs total contracted quantity.
      • Delivery slips linked directly to invoices and weighbridge records.
    2. Fleet & Transport Management
      • Integrated scheduling of company-owned trucks and third-party vehicles.
      • Real-time status tracking for all deliveries — loading, in-transit, delivered.
      • Centralized dashboard showing vehicle availability, trip assignments, and pending loads.
    3. Automated Contract Fulfillment Workflow
      • Odoo automatically blocks deliveries once the contract quantity is reached.
      • Alerts and reports notify sales and logistics teams as delivery milestones are achieved.
    4. Maintenance & Workshop Automation
      • Preventive maintenance scheduling for all company trucks based on mileage and service intervals.
      • Maintenance requests, spare parts usage, and workshop costs tracked within Odoo.
      • Vehicle downtime and repair history available for management review.
    5. Invoicing & Cost Control
      • Automated invoice creation from completed delivery orders.
      • Expense tracking for own and outsourced transport costs.
      • Profitability analysis by route, customer, and vehicle.

    ‍

    Benefits

  • End-to-End Process Automation: Replaced manual logs and spreadsheets with a single Odoo system handling contracts, deliveries, transport, and maintenance seamlessly.
  • Accurate Contract Tracking: Real-time visibility of delivered vs remaining quantities ensured on-time completion of supply commitments.
  • Improved Fleet Utilization: Optimized scheduling of company trucks and third-party carriers reduced idle time and delivery delays.
  • Reduced Downtime: Automated maintenance scheduling minimized breakdowns and ensured consistent delivery performance.
  • Faster Invoicing & Financial Accuracy: Integration of delivery data with accounting improved billing turnaround and cash-flow predictability.
  • Actionable Insights: Custom dashboards provided live KPIs — cost per ton, revenue per route, fleet performance, and service efficiency.

    • ‍

    In This Article

    01

    Challenge

    02

    Solutions

    01

    Benefits

  • Manual Delivery Tracking: Deliveries were tracked in Excel sheets and phone logs, making it hard to monitor dispatches, weighbridge slips, and cumulative quantities against contracts.
  • Open Contract & PO Complexity: Manual monitoring of long-term open POs and cumulative quantities led to delays and misreporting.
  • Lack of Real-Time Coordination: Operations were split between own fleet and outsourced transporters without a centralized view of truck availability, driver assignment, or delivery status.
  • Maintenance Bottlenecks: Company-owned trucks required regular servicing, tracked on paper, often leading to missed schedules and downtime.
  • Delayed Invoicing & Cost Control: Manual reconciliation of trip data, delivery notes, and customer POs slowed invoicing and made cost analysis difficult.

    • ‍

    1. Aggregate Delivery Management
      • Each delivery order created in Odoo against the corresponding open contract or PO.
      • Automatic tracking of cumulative quantities delivered vs total contracted quantity.
      • Delivery slips linked directly to invoices and weighbridge records.
    2. Fleet & Transport Management
      • Integrated scheduling of company-owned trucks and third-party vehicles.
      • Real-time status tracking for all deliveries — loading, in-transit, delivered.
      • Centralized dashboard showing vehicle availability, trip assignments, and pending loads.
    3. Automated Contract Fulfillment Workflow
      • Odoo automatically blocks deliveries once the contract quantity is reached.
      • Alerts and reports notify sales and logistics teams as delivery milestones are achieved.
    4. Maintenance & Workshop Automation
      • Preventive maintenance scheduling for all company trucks based on mileage and service intervals.
      • Maintenance requests, spare parts usage, and workshop costs tracked within Odoo.
      • Vehicle downtime and repair history available for management review.
    5. Invoicing & Cost Control
      • Automated invoice creation from completed delivery orders.
      • Expense tracking for own and outsourced transport costs.
      • Profitability analysis by route, customer, and vehicle.

    ‍

  • End-to-End Process Automation: Replaced manual logs and spreadsheets with a single Odoo system handling contracts, deliveries, transport, and maintenance seamlessly.
  • Accurate Contract Tracking: Real-time visibility of delivered vs remaining quantities ensured on-time completion of supply commitments.
  • Improved Fleet Utilization: Optimized scheduling of company trucks and third-party carriers reduced idle time and delivery delays.
  • Reduced Downtime: Automated maintenance scheduling minimized breakdowns and ensured consistent delivery performance.
  • Faster Invoicing & Financial Accuracy: Integration of delivery data with accounting improved billing turnaround and cash-flow predictability.
  • Actionable Insights: Custom dashboards provided live KPIs — cost per ton, revenue per route, fleet performance, and service efficiency.

    • ‍

    The integrated system streamlined contract fulfillment, improved fleet utilization, and enhanced financial control, enabling smarter, data-driven operations across the company’s supply chain.

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