Golden Arch: Driving Efficiency and Compliance in GCC Logistics with Odoo ERP

Golden Arch streamlined its truck transport operations and ensured regulatory compliance by implementing Biztras’ Odoo-based Transport Management System.

Highlights

Golden Arch is a fast-growing logistics company providing truck transportation services across the GCC, with a major operational presence in Saudi Arabia and the UAE. The company manages hundreds of daily shipments for leading construction and trading firms and must comply with KSA transport regulations such as ZATKA (Saudi Customs Authority) and BAYAN (Logistics Platform).To overcome manual inefficiencies, Golden Arch partnered with Biztras to implement an integrated Odoo ERP solution tailored for its truck transport business.

In This Article

Challenge

  • Manual Load Management: All trip details, driver assignments, and client billing were handled in Excel, leading to errors and duplication.
  • No Real-Time Visibility: Dispatch teams struggled to track which trucks were en-route, idle, or available, delaying trip scheduling.
  • Complex Invoicing: Manual invoice preparation after every trip made it difficult to reconcile driver payments, fuel costs, and client charges.
  • Compliance Overhead in KSA: Maintaining ZATKA and BAYAN documentation manually consumed significant time and increased risk of non-compliance or shipment delays.

    • ‍

    Solutions

    1. Aggregate Delivery Management
      • Each delivery order created in Odoo against the corresponding open contract or PO.
      • Automatic tracking of cumulative quantities delivered vs the total contracted quantity.
      • Delivery slips linked directly to invoices and weighbridge records.
    2. Fleet & Transport Management
      • Integrated scheduling of company-owned trucks and third-party vehicles.
      • Real-time status tracking for all deliveries — loading, in-transit, delivered.
      • Centralized dashboard showing vehicle availability, trip assignments, and pending loads.
    3. Automated Contract Fulfillment Workflow
      • Odoo automatically blocks deliveries once the contract quantity is reached.
      • Alerts and reports notify the sales and logistics teams as delivery milestones are achieved.
    4. Maintenance & Workshop Automation
      • Preventive maintenance scheduling for all company trucks based on mileage and service intervals.
      • Maintenance requests, spare parts usage, and workshop costs tracked within Odoo.
      • Vehicle downtime and repair history available for management review.
    5. Invoicing & Cost Control
      • Automated invoice creation from completed delivery orders.
      • Expense tracking for own and outsourced transport costs.
      • Profitability analysis by route, customer, and vehicle.

    ‍

    ‍

    Benefits

    • Operational Efficiency: Centralized load management reduced trip planning time by over 50%.
    • Compliance Assurance: ZATKA and BAYAN integrations ensured smooth operations across KSA borders with zero regulatory delays.
    • Financial Accuracy: Automated trip-to-invoice workflow eliminated manual errors and improved cash flow visibility.
    • Fleet Visibility: Managers can track truck movements and utilization in real time for better asset planning.
    • Scalability for Expansion: The solution is multi-company ready and can easily extend to new fleets and routes across the GCC.

    ‍

    In This Article

    01

    Challenge

    02

    Solutions

    01

    Benefits

  • Manual Load Management: All trip details, driver assignments, and client billing were handled in Excel, leading to errors and duplication.
  • No Real-Time Visibility: Dispatch teams struggled to track which trucks were en-route, idle, or available, delaying trip scheduling.
  • Complex Invoicing: Manual invoice preparation after every trip made it difficult to reconcile driver payments, fuel costs, and client charges.
  • Compliance Overhead in KSA: Maintaining ZATKA and BAYAN documentation manually consumed significant time and increased risk of non-compliance or shipment delays.

    • ‍

    1. Aggregate Delivery Management
      • Each delivery order created in Odoo against the corresponding open contract or PO.
      • Automatic tracking of cumulative quantities delivered vs the total contracted quantity.
      • Delivery slips linked directly to invoices and weighbridge records.
    2. Fleet & Transport Management
      • Integrated scheduling of company-owned trucks and third-party vehicles.
      • Real-time status tracking for all deliveries — loading, in-transit, delivered.
      • Centralized dashboard showing vehicle availability, trip assignments, and pending loads.
    3. Automated Contract Fulfillment Workflow
      • Odoo automatically blocks deliveries once the contract quantity is reached.
      • Alerts and reports notify the sales and logistics teams as delivery milestones are achieved.
    4. Maintenance & Workshop Automation
      • Preventive maintenance scheduling for all company trucks based on mileage and service intervals.
      • Maintenance requests, spare parts usage, and workshop costs tracked within Odoo.
      • Vehicle downtime and repair history available for management review.
    5. Invoicing & Cost Control
      • Automated invoice creation from completed delivery orders.
      • Expense tracking for own and outsourced transport costs.
      • Profitability analysis by route, customer, and vehicle.

    ‍

    ‍

    • Operational Efficiency: Centralized load management reduced trip planning time by over 50%.
    • Compliance Assurance: ZATKA and BAYAN integrations ensured smooth operations across KSA borders with zero regulatory delays.
    • Financial Accuracy: Automated trip-to-invoice workflow eliminated manual errors and improved cash flow visibility.
    • Fleet Visibility: Managers can track truck movements and utilization in real time for better asset planning.
    • Scalability for Expansion: The solution is multi-company ready and can easily extend to new fleets and routes across the GCC.

    ‍

    The digital transformation enhanced operational efficiency, financial accuracy, and real-time fleet visibility, positioning Golden Arch for scalable growth across the GCC.

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